Asana is the source of truth for what needs to get done. Ayron is the source of truth for how long it actually took. If those two systems don't talk, you spend Friday afternoon copy-pasting task names into a timer log so the hours can become an invoice on Monday.
The Asana integration removes that copy-paste step.
The shape of the integration
Ayron's Asana integration is read-first and timer-focused. That phrasing matters, so it's worth unpacking:
- Read-first. Ayron pulls your assigned Asana tasks and the projects you have access to. Ayron does not push status changes back into Asana. (We'll get to why later.)
- Timer-focused. The thing you're doing inside Ayron is starting a timer for an Asana task. Not managing the task. Not commenting on it. Just timing the work and putting the hours where the money lives.
You connect your own Asana account via OAuth. Ayron asks for the minimum scopes it needs to read tasks and projects. There is no shared "company connection" — every teammate connects their own account, sees their own tasks, and is responsible for their own data.
What the workflow looks like
One-time setup. From your Ayron workspace's Integrations panel, click Connect Asana. You're handed off to Asana's OAuth screen, you approve the read scopes, and you're back in Ayron with your account linked.
Optional project mapping. If you're a workspace admin, you can map Ayron projects to specific Asana projects. This is what makes the daily workflow fast: when you open the Ayron task picker and you're already scoped to "Acme Redesign," Ayron prioritizes the Asana tasks from the mapped Asana project at the top of the list.
Daily use. Hit the keyboard shortcut for Start Timer. The picker opens. Your Asana tasks appear inline alongside your Ayron tasks, fuzzy-searchable by name. Pick one. The timer starts. Behind the scenes, Ayron creates (or reuses) an Ayron task linked to that Asana record so the time entry has somewhere to live.
Friday. You roll the tracked hours into an invoice, run an AI weekly report, or pull a margin check on the project — all the same workflows you'd run if the tasks had been native Ayron tasks. The Asana origin is preserved as a link, but the tracked time lives in Ayron's database, where Ayron's invoicing and reporting can do its job.
Why read-first
The temptation with any task integration is to make it two-way. Mark a timer as done, watch the Asana task close. Tempting — but corrosive in practice.
Two-way sync turns every misclick into a question for the team: did the task close because work finished, or because someone hit stop on the wrong timer? The blast radius of a buggy sync grows with the number of people on the integration. The Ayron team made the call early that we'd rather ship a smaller, more reliable thing than a maximalist sync we'd spend a year stabilizing.
Read-first means:
- Your team's Asana workflow stays exactly as it is. PMs use Asana the way PMs use Asana.
- Ayron is additive — it makes the timer aware of Asana — without trying to be the system of record for what's done.
- The failure modes are bounded: if the Asana API is briefly slow, the worst that happens is your task picker is missing a few rows; the timer still runs, the time entry still saves.
If two-way sync is something you need, tell us. It's a decision driven by what users actually ask for, not by what's technically possible.
How this fits with Ayron's project model
Ayron has a specific take on tasks: tasks are user-owned, even inside shared workspaces. Your assigned tasks are yours; your teammate's are theirs. That decision was made before any external integration existed — but it happens to map cleanly onto how Asana works. Your assigned Asana tasks become your Ayron tasks. Your teammate's assigned Asana tasks become theirs. No cross-pollination.
Projects are different. Projects are shared. The Ayron-to-Asana project mapping is workspace-scoped — set up once by an admin, used by everyone on the team. That way the picker can prioritize the right tasks for the right context without each teammate having to re-configure the mapping.
What this unlocks downstream
The point of integrating with Asana isn't the integration itself. It's what the tracked time can become once it's inside Ayron:
- Estimate vs actual margin tracking. Every hour tracked against an Asana task rolls into Ayron's project budget views. See the estimate-vs-actual guide.
- AI weekly summaries. Ayron's AI weekly report reads from your tracked entries, including the Asana-originated ones, and produces a status update you can edit instead of write from scratch.
- Invoices. Roll up tracked time for a date range and client, generate the PDF, send it from Ayron, get paid via the branded payment link.
The Asana integration is the on-ramp. Ayron's reporting and invoicing is the thing you're paying for.
Current status
The Asana integration is in early access. It's behind a release flag, which means it's live in code but not enabled for every workspace yet. If you want in, email hello@ayron.app with the workspace you'd like enabled and a one-line note about how you use Asana today.
A wider rollout is planned once we've validated the OAuth and webhook flows against more real Asana accounts than the dev team has between them.
FAQ
Do my teammates each need to connect their Asana accounts? Yes. Each user connects their own account. Workspace admins map Ayron projects to Asana projects once, but the actual task data each teammate sees comes from their personal connection.
What scopes does Ayron request from Asana? Read-only scopes for tasks and projects. No write access. If we add write features later, we'll request the additional scopes only from users opting into that flow.
Does Ayron poll Asana, or use webhooks? Both. Webhooks for fast updates when a task changes; periodic catch-up sync for reliability, because Asana's webhook delivery is documented as at-most-once.
Can I disconnect? Yes. Disconnecting revokes the OAuth token and stops the sync. Previously tracked time entries stay in Ayron — they're your data — but the link back to the original Asana task will go dormant.
What about Linear? There's a parallel Linear integration with the same shape and the same constraints.